Business Services Coordinator - Job at University of North Carolina Charlotte in Charlotte, NC

Business Services Coordinator

Charlotte, NC

Posted 9 days ago

Email Job

Job Description

Business Services Coordinator

Please see Special Instructions for more details.

UNC Charlotte Benefits Information:

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	002305
NC Salary Grade Equivalency	GN07
Classification Title	Business Services Coordinator - Journey
Working Title	Business Services Coordinator
Salary Range	$38,514 - $48,143
Anticipate Hiring Range	$38,514 - $47,000
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Humanities & Earth and Social Sciences (Col)
Work Unit	English
Work Schedule	8:00 am - 5:00 pm; Monday - Friday
Primary Purpose of Position	Monitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees. Supervise office staff and student workers, process and maintain numerous records and reports related to budget, personnel, etc. (electronic and hard copies). Also, supervise office space, equipment inventory, furniture and physical upkeep of department.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties	Monitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees. Train new employees in university financial procedures and policies, as needed. Record expenditures and weekly account balances for 2-3 general funds; and expenditures and annual account balances for 13-15 non-general and student award funds. Manage accounts of various types: general, discretionary, grants, agencies, student awards, and faculty awards. Responsible for purchasing, receiving, check requests, reconciliations, and troubleshooting financial matters. Serve as primary departmental resource on business procedures for sound business practices. Complete all travel authorization/reimbursement forms, purchase orders, direct pay requests, FTRs, and supply orders. Maintain employment records for staff and faculty. Complete recruitment paperwork for faculty and staff positions including, but not limited to, the following forms: Faculty AA-02 Recruitment Plan, compose and submission of Ads, AA-04 Requests to Interview, AA-05 Recommendation for Initial Appointment, AA-34, Verification of Academic Credentials and Work Experience, PD-7 Academic Personnel Action, letters of acknowledgement and letters indicating position(s) has been filled. Independently resolve customer problems utilizing extensive program knowledge, analytical skills, and research of past actions.
Other Work Responsibilities	Complete Telephone Reference Checks and Recommendations for SHRA Staff Appointments. Complete other personnel action forms: (i.e. PD-17, HR-200, AA- 03, AA-06, BD-101, BD-607, SHRA Lapsed Salary Request forms, Position Description updates, and Performance Plans/Appraisals, etc.). Train new faculty/staff on financial or personnel procedures including reviewing and processing staff and student time and leave. Train staff and student assistants on customer service desk, software or equipment, file maintenance, mail processing, academic programs, and financial processes as needed. Track staff and student work hours. Other duties, as assigned.
Departmental Preferred Experience, Skills, Training/Education	Bachelor's Degree in Business Administration or a related discipline; or an equivalent combination of training and experience. Previous experience working in Higher Education as an Office Manager or in a similar role is strongly preferred. Familiarity with UNC systems is a plus. Budget management experience is highly. Google and MS Suite software experience. Exceptional customer service and communication skills.
Necessary Licenses or Certifications
Work Location	Fretwell 275
Posting date	04/25/2024
Closing date	05/09/2024
Proposed Hire Date	06/03/2024
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist*. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application if requested. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
* Do you have previous experience working in Higher Education as an Office Manager or in a similar role? If so, please explain your experience and how it relates to this position.
(Open Ended Question)
* Do you have budget management experience? If so, please explain your experience.
(Open Ended Question)
* Do you have experience with both Microsoft and Google Suite applications? Is so, please indicate which and the associated applications as well as your level of experience (beginner, intermediate, advanced).
(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, gender identity or sexual orientation.

Job Summary

Company

University of North Carolina Charlotte

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Work Hours (i.e. shift)

Salary and Benefits

$38,514 - $48,143

Required Education

Bachelor's Degree

Required Experience

1 to 4 years